"Bluebonnet" Wedding Coordination Level
A total of eight hours of meeting time with the couple - generally done as two two-hour meetings, with one of the meetings within the last 4 weeks before the wedding, with an allowance of two hours via phone and/or emails.
These meetings will include the following:
- Discuss and develop initial plan and budget, based on your desires and needs
- Discuss and develop listing of your expectations of what I will do concerning your wedding
- Provide etiquette suggestions
- Overview of the planning process for weddings
- A list of prospective one to two vendors per category will be given to you, based on your budget and wishes. Based on your schedule, I will check availability and set up meetings and attend up to six meetings with vendors with you, if desired.
- If you wish, once you have contracts, but BEFORE you sign, I will read the contracts and suggest any change. I am not a lawyer, and cannot address legal matters, but will give you my opinion, based on my expertise in the wedding field. )
- Assist with creation of menu
- Assist with selection of the music for the ceremony and reception (Kathi is very knowledgeable about classical ceremony music.)
- Assist with creation of floor plan for reception
- Assist with selection of any rental items (tables, linens, etc.)
- Attend rehersal when there is not a venue director.
- Be on-site the day of the wedding from the time the venue open until the last vendor has left.
In addition, KTD will have additional time spent doing some of the following:
- Contact all vendors by two weeks before your wedding to verify details, based on copies of the contracts with each vendor, which are due to KTD no later than four weeks before the wedding.
- Mail vendor payments of your checks if you so choose to give them to me.
- Create and mail and/or e-mail wedding itinerary for all vendors
- Keep all vendors apprised of changes in the wedding plans as they occur.
- When desired, write announcements of wedding and/or engagement, and submit (most newspapers charge for this, the payment will be due by 2 weeks before deadline for submission.)
- After they are addressed, assemble and mail invitations (up to 100, $1 per invitation extra, postage will be paid by the couple. Invitations must be to me no later than 3 months in advance of the wedding.)
- Create and maintain a wedding budget, notifying you of payment dates.
- Create and maintain a wedding task list, notifying you of deadlines.
- We will create a wedding week schedule and a detailed "day of" schedule for your wedding
- We will create wedding rehearsal program and a timetable for the reception (i.e. when to cut the cake, toast, first dance, etc)